Questions that Eventers Commonly Miss to Answer While Planning a Virtual Event

In the present day and age, the virtual event has become a household phrase. Businesses and event managers across the globe have become more proficient with the virtual realm than they have ever been. However, a flawless virtual event is still a goal that every eventer strives to accomplish. While the hiccups often go unnoticed, it is crucial to address them to achieve perfection.

One way to create an exemplary event is extensive planning. A fastidiously defined production strategy, well-comprehended budget, and effective contingency plan are crucial ingredients you need. There is no denying that event planners plan every event squeamishly. They can always work on sharpening their skill to gain ground. The following are a few questions that you should exclusively deliberate on to enhance the quality of your events. 

What platform options do you have, their features, and respective cost?

Based on the type of event you need to plan, different platforms and tools are available. For instance, you can easily use tools such as Zoom and WebEx to conduct a small webinar or presentation. These tools come for free but would lack security and customization features. 

On the flip side, you would need more sophisticated platforms from expert event tech providers for fundraisers, concerts, conferences, etc. Tech providers earnestly configure these platforms to harmonize with your needs. These platforms create 360-degree digital events that recreate the in-person experience for the audience. 

As you go up on the feature ladder, the cost of the platforms also increases. For that reason, you should contemplate the needs, expenses, and anticipated returns carefully before making a choice.

Can you arrange for simultaneous interpretation for your audience?

Reaching a wider audience with an event or a live broadcast is challenging. What makes the challenge even more intricate is to make the content accessible to all the myriad attendees. As a passionate eventer, you make sure that the platform is easy to use and is compatible with all sorts of devices.

However, there is another aspect of accessibility. You can ask the event tech providers whether their platform allows remote simultaneous translation of the content or not. By translating the content into different languages, you can propel a larger audience. You can also add time-stamped captions to a live session or delegate a voice-only version to include the audience with hearing or visual impairments.

What special equipment would you need for the best quality event?

Most of the platforms support regular microphones and headsets. However,  you can significantly enhance the sound and video quality by adding external equipment. Most high-definition equipment is widely and affordably available and can elevate your event’s quality.

For pre-recorded sessions, providers usually bring in their high-definition equipment and also improves the quality during editing.  You can ask your tech provider explicitly about any device that can improve the live event without going over budget. For instance, a wireless microphone can help your eminent speakers to deliver their sessions with greater ease and effectiveness. 

What time, day, and duration of live stream do they recommend?

The ideal format and schedule for an event are highly subjective. It depends on the audience’s demography, event’s topic, and ticket price. You might get a rough idea about the day, time, duration, and format by surveying your prospective audience and researching other successful events.

Also, the event tech providers have voluminous experience of different genera of events worldwide that you can bank on. You can ask to recommend the best format to convey your story and ways to keep the audience glued.

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